The Ultimate Guide to Choosing Your Wedding Venue
WEDDING

The Ultimate Guide to Choosing Your Wedding Venue

Everybody has expectations and anticipations on how they want their wedding day to be.

For some people just thinking about the wedding day will make butterflies flutter in their stomach.

Finally, that day has come. Today you will make some profound decisions, which will last a lifetime.

You are either, all in or all out, there is no fifty-fifty from here. There is no more room or time to be wavering, hesitant of what is to come.

Every adult will come to realize that marriage is pivotal at some point in life.

If you do not take the right decision at the right time, there is a chance that you might be left to live a long and lonely life searching for the right one.

The first part is finding the one you love. If you have done that, then you are more than halfway there. Together with your loved one, this will get easier.

On the wedding day, the venue is just as important as the dress, the rings, and the guests you choose to share with on your big day.

This venue will become the backdrop of your photographs. These photographs will be the ones you will share for the rest of your life with your loved ones.

With the best interest of your future family in mind, a bit of planning, and foresight the location will be the dream location for both of you.

Finalizing a Guest List

Some guests will be invited collectively by both the bride and groom.

The bride and groom may also have some exclusive guests, friends, relatives, associates, and coworkers with whom they may want to share their big day.

The reason why drawing up a guest list is crucial is to ensure that the venue can sufficiently accommodate all the visitors.

Even as the matrimony ceremony is taking place, the bride and groom will want some guests to be situated close to them. Other guests may be seated as they arrive.

“Having an educated guess about the number of people who will be visiting will save you from having to face dilemmas and hassles on the wedding day” says Vanessa Finley from Crowd Writer.

The first thing any manager of a wedding venue will ask is, “How many guests do you want to accommodate on the wedding day?”

You may want to have a smaller party during the daytime with maximum occupancy for the party at night. Make sure you know how many guests you are expecting in total.

 

Determining Financial Resources

The number of financial resources you are willing to allocate for the wedding day will explicitly determine the number of guests you can accommodate.

The budget is not as simple as renting the venue for one day. You need to take into consideration décor costs including floral designs at the venue.

Before we even get into the décor costs, you will need to have a budget for the bride and groom’s wedding dress.

This is not about looking stylish every day, but how the bride and groom need to look exquisitely elegant.

That requires a good amount of funds. Ascribe a specific amount as your total budget. With the total budget in mind, dichotomize your budget into subsections.

A huge amount of the budget needs to be allocated to purchase the wedding ring or rings. Try to find out your partner’s likes and dislikes as far as the design of the ring is concerned.

You might want to etch the wedding date on the inside of the wedding ring.

 

Choosing the Location

The Ultimate Guide to Choosing Your Wedding Venue

 

You can decide to choose an indoor location or an outdoor location for the wedding day. There are advantages and disadvantages of each location.

With an outdoor location, it is a straightforward ceremony with a much lower cost. Nature will automatically replace any decorations that might have been needed.

The outdoor venue will be more welcoming for families. It will give children room to run around without the interference of too many people.

The indoor location gives you the greatest control over the entire ceremony. It may not have that exquisitely amazing natural backdrop for your pictures, but you can control everything.

The weather is not a concern in the indoor setting. It can get a bit expensive with the costs of the PA system, decorations, stage setting, and or heating and air conditioning prices.

One cost to factor into both settings is the cost of the photographer. Some venues will have the option of hiring their own photographer.

Other venues will allow external photographers to come in and take pictures on the wedding day.

 

Choosing a Theme

Will your wedding ceremony be in spring, summer, fall, or winter?

This may not seem relevant, but having a winter theme in summer might seem like an absurd idea.

A winter colour palette is quite different from a summer colour palette.

Alternatively, fall or autumn has some of the most picturesque and memorable colours. Speak to your partner. Try to recall which colour has been most important in your life.

A wedding in spring beckons the use of pastel colours.

When choosing a theme, consider the location. Where is your wedding being held? Go for a theme, which matches the location.

If your wedding is going to be held in a nightclub, black and white will not be practical colours. The colour should reflect the mood you are trying to achieve for the celebration.

Do not worry about trends when considering a theme. If you find a theme that works, you can instigate a new theme or trend.

Create a colour mood-board depending on how each colour makes you feel. Match the colour that you finally choose the wedding dress, to dress to impress.

 

Investigating into Practicality

This is the time to derive a conclusion. Consider the size of your guest list in coordination with the location you have chosen.

Try to focus on factors, which you have not already thought about.

For example, how many children will there be? Could somebody be allergic to some of the cuisine? What happens if it rains on that day? Is the venue accessible for someone in a wheelchair or crutches?

These are just some of the questions you might want to consider before finalizing a location. Each couple will have a different set of questions depending on their situation.

These are things which you need to clarify before the actual day arrives. Not asking these questions could lead to complications on the wedding day.

Get together with your partner and discuss all the contingencies that could take place. Plan for all the different circumstances in advance so that nothing goes awry on the big day.

 

Touring the Venues

This is the next logical step to the process. Try to be emotionally unattached when visiting the premises.

It is critical that you visit the venue with the intention of getting unanswered questions answered.

For some situations, you will not be able to find the answers to on their website. During the tour, ask all the questions you can ask.

Remember to be practical. The venue needs to be able to cater to your personal needs. Mandatorily ask all the questions which you and your partner had compiled earlier.

People seem to forget things right off the bat. It is recommended that you carry a notepad to take down all the answers.

This way, there will be no room for ambiguity when you get home. Visit the bathrooms and make sure that running water is available at all times.

 

Special Concerns Regarding Services

Some venues have special rules regarding fire and dancing. What happens is that people usually come in thinking that everything will be okay.

The wedding day comes. You fire up your candles or sparklers. You are rudely interrupted. Only to be told, “Didn’t you read the contract? This is not allowed at these premises.” The same applies to dance in some venues, which are considered holy.

Places like barns and some countryside venues have restrictions regarding fireworks or sparklers. Dancing is allowed in most venues.

In some venues like churches, any dance is strictly prohibited. Make sure you read the entire contract before signing it.

Inform the venue services if you will conduct any form of a religious ceremony at the venue. Make sure that you have prior approval, instead of waiting to be denied at the last moment.

 

Setting up the Final Booking

Couples are usually impatient, eager, and enthusiastic to make a final booking. It is advisable to make sure that everything goes according to plans first, before setting down a final booking.

Some venues will allow for a soft hold for the date, which you intend to book. If another group of people wants to book for that same day, the venue will give you a courtesy call.

Establish that all the other arrangements have played out as planned, and then make the final booking.

Make sure that the prettiest engagement rings are ready for the wedding day before finalizing your booking.

Talk to the management if you want to change anything before finalizing your booking.

For example, if you’re going to replace an ice sculpture that is included with the premises with a different kind of decoration, let them know.

Stella Lincoln

Stella Lincoln owns the Educator House blog and contributes to Academist Help. She is determined to achieve her goals and helping others.

You may also like...